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How to Prepare for Remote Online Notarization?

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Remote online Notary

Getting a document notarized online is easy. Upload the Document, talk to a notary online, and you will get your documents notarized in minutes!”
These are the phrases written on every single online notary site.

Isn’t that so?

You might be one of those who heard the same on a notary portal. If you are reading this blog, that means the process is a bit confusing for you to gulp.

Well, they are not wrong!

The process is easy. However, we can understand that switching to online notarization from traditional notarization can be overwhelming.

If you are here to know what RON is and how to prepare for Remote Online Notarization before opting for it, then you are at the right place. We are happy to help you and give a clear picture. We have created a detailed overview to prepare you for Remote Online Notarization.

This in-depth Guide to Remote Online Notarization includes everything you need to know. To get started, let’s see What RON stands for?

“RON stands for Remote Online Notarization. A method for notarizing the documents electronically, in which the signer does not meet the notary public in person. With online notarization, you can connect with a notary without visiting their office and stepping outside your house.”

RON allows you to schedule a notary service anytime, anywhere you want.

Remote Online Notary is easy, and it cuts down all the struggles that you used to go through while using the traditional notary services.

If you opt for RON, There is no need to look for where can I get something notarized? The process is straightforward, and it aims to ease the notarization process for both notary and signer.

The Process Requires You to

1. Upload Document that you want to get notarized

For that, you should visit an online Notary Services provider and fill-up the form mentioning your basic details like name, contact number, residency, and type of documents you are willing to notarize. It also asks you to upload a PDF file of all the documents requiring notarization.

You can create a soft copy by taking pictures of all the documents and making a pdf file. Once you do that, upload this file to the notarization website.

Connect with Legal Notary and Notarize Your Documents

Once you upload the documents and submit your form, a Notary will contact you via audio-video conferencing. During this audio-video call session, the notary will confirm your identity and check if all the details you have provided are correct and complete through different KBN strategies.

Download your documents

Once the notary public completes the verification process, they will notarize your documents. You can download the documents once done.

Note – The notary will deliver the documents to the email you provided within 24 hours after applying.

Now, as the basic concept and process of a remote online notary is clear to you, here comes the question;

Also Read: Online Notary Service: Overview, Benefits

Our Notarization Process

1. Fill up the online application with your details.

2. Upload Your Documents

3. Get Approved and Receive your Documents On Your Email.

How to Prepare for Remote Online Notarization?

Let us explain how to prepare for RON before opting for one. Go through the following steps one by one:

1. Good Research

We can’t deny the fact that mobile notary services are something new! So, it’s better to educate yourself on all the basics before opting for remote online notarization.

The first and foremost step should be asking yourself: “Is Remote Online Notary service legal in my state?”

Yes, that can be a possibility too. Because till this far, only 39 states have passed laws regarding the legalization of remote online notarization.

The states that have passed laws regarding the legalization of remote online notarization are
  • Alabama
  • Alaska
  • Arizona
  • Arkansas
  • Colorado
  • Florida
  • Hawaii
  • Idaho
  • Illinois
  • Indiana
  • Iowa
  • Kansas
  • Kentucky
  • Louisiana
  • Maryland
  • Michigan
  • Minnesota
  • Missouri
  • Montana
  • Nebraska
  • Nevada
  • New Hampshire
  • New Jersey
  • New Mexico
  • North Dakota
  • Ohio
  • Oklahoma
  • Oregon
  • Pennsylvania
  • South Dakota
  • Tennessee
  • Texas
  • Utah
  • Vermont
  • Virginia
  • Washington
  • West Virginia
  • Wisconsin
  • and Wyoming.

Although the states as mentioned above have legalized RON. Out of all, these states passed laws regarding RON only. However, these laws are not in action;

  • Kansas
  • Illinois
  • New Mexico
  • New Hampshire

Possibly the laws will come to action in this year.

Note: Although adopting RON legalization has not been confirmed in some states, Temporary Legalization is into practice due to Covid- 19.

Due to the sudden invasion of COVID-19, many services got affected, and so was the notarization process. Because of the pandemic, many states permitted RON. However, they did not provide complete information regarding guidelines for carrying remote online notarization temporarily.

If the RON is legal in your state, you should have a basic idea about the state government’s basic guidelines to carry RON in your state.

Do you have all the tools?

It would be best to have all the necessities before choosing a Remote Online Notary. The notary carries RON by an audio-video call. So, you should have access to tools like a webcam, mike, computer, printer, and a secured internet connection are mandatory.

If you have a laptop, there is no need to buy a webcam; almost all of them already have one. Otherwise, computers, mike, and webcam are crucial to carrying the audio-video call effectively. These are necessary for an easy Face to Face interaction.

Other tools won’t be helpful if you don’t have a stable internet connection. Whether you are uploading your documents or trying to connect with a notary public over a video call, a stable internet connection is a must. So, make sure it is working. If there is an issue from you or the notary public’s end, the notary may cancel the notarization.

You will also require a cell phone to convert the soft copy of documents, which you will upload on the RON website portal.

Once your documents are notarized, you will need a printer to create copies of the documents sent via email by the notary public. A personal printer is not obligatory; you can also get a copy of your documents from a local shop. Although, as long as you have an electronic copy, there is no need to carry soft copies. Still, it’s advisable to keep photocopies of the Documents.

Be prepared with all the basic requirements

You should have all the documents you want to get notarized. Upload them on the website portal so that notaries will have access to those documents. For proper KBN, you should have ID proofs required for identity confirmation. So, to avoid useless embarrassment, it’s better to gather all the documents and identity proof that the notary will demand during the notarization process.

All the states have different requirements to verify the signer’s identity. The methods used in all state RON are:

  • ID Documents (for, e.g., driver’s license, state ID card, birth certificate).
  • Signer(you) to answer the question regarding Knowledge-Based Authentication.
  • Credible witnesses.
  • Notary to carry automated or electronic verification for Credential analysis.
  • Other identity verification methods.

You should be ready for all these identity verification methods. Although it might seem like a hectic procedure, it is too quick and simple. You just need to cooperate with the notary public, and the rest is easy.

Make sure your team is ready

If you are notarizing a document that requires more than one signer or even witnesses, it’s better to keep all the parties ready. They should be aware of the whole process and be there with all the documents during the audio-video call. For a smooth remote online notarization and tech, all the parties should have a better internet connection.


Now, if RON is legal in your state and you have the knowledge and tech required for notarization, you should find a legitimate online Notary Services provider on the internet.

You can also choose LottaLegal for the same. We offer RON service along with eNotary Service. Our notaries carry notarization as per the guidelines set by state governments. Fill up the form and choose the type of documents you want to get notarized. Once you upload all the documents, our notary will contact you via video call, and soon you will get your documents notarized!

Believe Us, It Is Easy!

Last Updated: Dec 31, 2021

Jasper Becky

Jasper Becky


Jasper Becky is a Famous legal writer. She was a notary public herself; at the same time, she loved writing and wrote some great pieces all along with her career as a notary. A few years back, she switched to full-time writing. Being a notary public in the past, she has excellent knowledge and has a nice grasp regarding laws and rules in America. She is a wife and mother of two girls plus one cute dog. She likes to spend time with her family and cook for them. 

  1. Voin

    How to Notarize documents Online in Florida?

    • Author

      Online Notarization is the easiest and fastest way to notarize your documents. We at Lottalegal provide the most convenient online notarization services in Florida. You just need to follow these 3 easy steps;

      • Fill up the form and submit the document you wish to notarize.
      • Connect with a Florida commissioned notary public for identity verification and complete notarial act.
      • Once notarized, download your notarized document from the provided email.

      Apply now if you want to notarize your documents from a Florida notary!

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