Notarize Your Documents with Online Notary in Florida

No Appointment, No Walk-ins

End up the hassle of booking appointments and time consuming walk-ins with online notarization. No matter where you are and which device you are using, connect with commissioned notary public instantly and get your important documents notarized in minutes.
Dropbox logo
Paypal Logo
Mcafee logo

Status of Online Notary in Florida

Firstly, the House on April 24, 2019, and then by the Senate on May 2, 2019, Bill “CS/CS/HB 409: Electronic Legal Documents” was passed that legalized Remote online Notarization in Florida. However, the bill became effective on January 1, 2020.

As per this bill, the Notaries that are already commissioned by the state to practice traditional notarization need to first:

      • Complete 2-hour training course
      • Get an E&O insurance policy and surety bond
      • Collaborate with a Remote online service technology provider(Like Lottalegal)
      • Get a digital certificate, electronic seal, and electronic journal
      • Register with the department of state

To legally practice remote online Notarization in Florida.

With the legalization of RON, the terms;
“before,” “Appear before,” or “in the presence of,”
are seen as synonyms for “virtual presence,” which was initially confined to “physical presence.”
However, it is valid only if the “virtual presence” chosen ensures that both the signer and notary see and hear each other with the help of audio-video technology.
Instead of showing ID proofs physically in front of the notary, the signer can verify their identity from the online notary public by “Remote presentation.”
Here “Remote Representation” describes the transfer of the image of a Government-issued identification credential by the signer in good quality so that the Notary public can easily carry the credential analysis via audio-video call.

The bill also provides:

      • “Definitions for online notarization and the required technology:
      • Procedures, standards, and requirements for online notarization:
      • Registration requirements for online notaries:
      • A certificate to be used by online notaries:
      • Standards for supervising the witnessing of electronic records: and the bill also authorizes the use of an electronic will.”

After the act became active in 2020, the remote online notaries practice remote online notarization in Florida following the above guidelines.
To get more insight, keep reading.

How to Get Your Documents Notarized Online

See How Easily You Can Get Signed.

PDF Upload for Remote Online Notarization

Upload Your Document

Upload a PDF in our online portal.

Submit Your state ID for Remote Online Notarization

Verify Your Identity

Verify your Identity to the public notary.
Connect with a Notary Public through AV conferencing for Remote Online Notarization

Connect to Notary

Connect with a notary public on video call.

Download PDF notarized through Remote Online Notarization

Download Document

Instantly download or email your notarized doc.

RON is





Remote Online Notarization is Easy and Time Efficient.

RON is time efficient. It save you a lot of time which you will be spending otherwise for visiting a notary public in person. All you need to do is uploading your documents and connect with a notary public which barely takes 15 minutes of your time.

All Your Documentation is Encrypted.

During Online Process all your documents and sessions with notary pubic are kept private with end to end encryption. Its only you and the notary public who can have access to the those document.

Electronic Notarization is Legal Nationwide.

Virginia legalized Enotary by stating that, If you have a Social Security Number(SSN), you can get your paperwork signed by an Electronic notary commissioned in your area from any remote location.

RON is a Cost-Effective Solution for You.

Online notary service is more cheaper than your traditional notary. Choosing RON over traditional method means that you will end up saving a lot of money. RON cuts down your traveling costs as well.

Evade the Hassles of Traveling and Get Signed from Anywhere!

With Lottalegal’s 5-minute Remote Online Notarization process, you can let our professional notaries take care of your important documentation. 

Remote Online Notarization: Online Application Guide - Step-by-step (Updated 2022))

COuntries Served

Client Satisfaction

Online Noterizations

US States

What Is a Remote Online Notary in Florida?

An online notary or Remote Online Notary or Virtual Notary is a commissioned notary public in Florida who has registered with the DOS, i.e., the Department of State, to perform online notarization in the state via audio-video conferencing. The role of an online notary is the same as that of a traditional notary, i.e.

  • Verify the identity of the Signer
  • Ensure the Signer knows the purpose of the document
  • Make sure the Signer is signing the document willingly
  • However, the difference lies in the fact that the notary connects with the Signer via audio-video call and uses electronic ways to notarize the document. Inked signature replaces electronic signature, seals replace eSeal, and lastly, online notaries bind documents with a secure public key to notarize the Signer’s document.

    Does Florida allow remote online notarization?

    Yes, after the legalization back in 2019, notaries were allowed to practice remote online notaries from January 1, 2021, in Florida. Once registering with the Department of State for approval to carry out online notarizations in Florida, notaries can notarize documents via audio-video calls. Still, irrespective of the signer location, the notaries need to be present in Florida while carrying out the notarization. Along With this, Florida notaries are obliged to maintain an electronic journal of each online notarization.

    Does a Signer “Personally Appear” in the Presence of an Online Notary Public?

    No, appearing in front of an online notary public is not required in Florida. The Signer can achieve a “personal appearance” before the notary public via audio-video call instead of physically visiting the notary public.

    After the legalization of RON in Florida, neither notaries nor the signers visit each other’s locations to carry out the notarization of the documents. However, the Signer needs to provide proper and authentic identity proof to the notary public to verify their identity and carry notarization lawfully.

    What type of documents can you use to verify your identity to the virtual Notary in Florida?

    A Notary can attest to the Signer’s identity either with the help of a Credible witness or via “Reasonable reliance.”
    For Reasonable reliance, the Signer can present any of the following identification documents:

  • A Florida identification card
  • A Passport issued by the Department of states or other government(acceptable only if stamped by the Immigration Services and the United States Bureau of Citizenship)
  • Driver’s license or other ID allows the Signer to drive in the country.
  • Veteran health identification card
  • Identification card issued by the Immigration Services and the United States Bureau of Citizenship
  • In case the Signer is an inmate, they can also show:

  • Inmate identification card(issued on or after 1991 by the Florida Department of Corrections)
  • Inmate identification card(issued by the Bureau of Prisons, United States Department of Justice)
  • Sworn or written statement by the identification document providing sworn law enforcement officers.
  • Do I Have To Be in Florida to opt for Remote Online Notarization?

    Not at all. The signer doesn’t need to be in Florida to notarize their document. As long as;

  • You are a resident of Florida
  • You will submit authentic ID proof to prove your identity
  • Your online notary is commissioned in Florida
  • Your notary is located in Florida at the time of notarization
  • Your physical presence won’t matter while connecting with the online notary during notarization.

    What is the process of signing the document online in Florida?

    With Lottalegal, the process to notarize your documents is easier than ever. We have a team of state-commissioned notary publics that will notarize your documents without your need to leave your place. We have a simple 3 step notarization process that goes as;

    Upload your documents:

    Firstly you need to visit our site and fill in a simple form mentioning your necessary information. Don’t forget to mention the type of document you want to notarize. Once you complete the form, upload a soft copy of the document that requires notarization and submit your application.

    Connect with state-commissioned notaries:

    After you fill in your form and upload your documents, our state-commissioned notary will connect with you over a video call to carry out the notarization process.

    The notary public will carry credential analysis and identity proofing via KBA techniques to verify your authenticity. Once assured, the notary public will notarize your documents. This part of the process hardly takes 20 minutes to complete.

    Download notarized documents:

    With the completion of notarization, the notary public will share your documents via your provided email address. You can download your notarized documents anytime and save them for future use.

    The whole process is safe and secure. In case of any doubt, feel free to contact our customer care team, who are happy to help you 24*7.

    Do I Have To Be in Florida to opt for Remote Online Notarization?

    Not at all. The signer doesn’t need to be physically located in Florida to notarize their document. As long as;

  • You are a resident of Florida
  • You will submit authentic ID proof to prove your identity
  • Your online notary is commissioned in Florida
  • Your notary is located in Florida at the time of notarization
  • Your physical presence as a signer of the document won’t matter while connecting with the online notary during the audio-video call.

    What is the necessary information that a notary must add to a notarial certificate?

    If the notary attaches a “notarial certificate” that includes the absolute information, only then do laws count it as an “authentic notarized document.”

    The notarial certificate must contain:

  • Location of a notary public during the notarization
  • Type of notarization, an acknowledgment or oath
  • Signer appear physically or virtually to get documents notarized
  • Date of Notarization
  • Name of signers
  • The signer’s identity is verified by Personal knowledge or by satisfactory evidence
  • Notary Public’s name, signature, and sea(Seal below or any side of notary’s signature)
  • Jurats are also required to include the information mentioned above.

    How Is a Document Signed?

    With Remote Online Notarization, the whole process of notarizing a document, including document signing, is carried out electronically. Once you approach a RON service provider and upload your documents on their portal, a notary will connect with you to carry notarization through audio-video conferencing.

    During notarization, the notary will confirm your identity, make sure you are aware of the document’s intent, and sign the document willingly. After that notary will ask you to sign the document via electronic signature and attach its notarial certificate, including the notary’s name, eSignature, etc.

    You can download this notarized document anytime from your email box.

    How does Florida’s Virtual Notary keep its records?

    As clearly mentioned in CS/CS/HB 409, the Notary must maintain a record of each Notarization in the form of Electronic Journal/Electronic Records. It must contain the following information;

  • Time and Date of Notarial Act
  • Type of Notarization
  • Electronic record’s Title, type, or description
  • Mention that the signer passed identity proofing-by personal knowledge or identification document(if so, type)
  • Mention that the signer passed credential analysis
  • Fee charged for Notarization
  • Along with the Notary has to attach a recording of Notarization containing;

  • Presence of Signer and credible witnesses
  • Identity verification of signers and witnesses
  • Signer’s words that they are willingly signing the document
  • Statement regarding the document
  • Full recording of all the words, actions of the Notary, signer, and witnesses participating in the Notarization.
  • The Notary should maintain this electronic journal properly until ten years from the date of the notarial act.

    How Much Can a Virtual Notary Charge for Signings in Florida?

    Although notary charges may vary from state to state, a Florida notary can charge $59 to sign your documents. $59 is the cost for a single signing. The cost will add up accordingly to the number of signings.

    We at Lottalegal have curated special packages for customers that are way less than any other online notary in Florida. Along with relishing the benefits of Remote online notarization, you can get your documents signed at a lot cheaper rate with Lottalegal.

    For more information, check out Lottalegal’s pricing page and choose the package that suits your needs.

    How does an online notary verify the identity of the signer?

    An online notary verifies the identity of the witness either by;

    • Personal knowledge
    • Credible witness
    • Government-issued Identification proofs.

    Most signers opt for the third criteria as the chances that signer and online notary know each other are bare to a minimum. Along with this, ID verification is simple and convenient.

    As per CS/CS/HB 409, the notary can confirm the identity of the signer via government-issued IDs by:

    • “Remote presentation of a government-issued identification credential by each individual
    • Credential analysis of each government-issued identification credential and
    • Identity proofing of each individual, in the form of knowledge-based authentication or another method of identity proofing that conforms to statutory standards”.

    Here the individual represents the signer.

    What are the requirements to carry audio-video conferencing for RON?

    The notary public carries out the notarization via Audio-video communication technology to connect with the signer must ensure that the transmission:

  • Is safe from third parties(other than Notary, signers, Credible witnesses), which are not necessary participants in the online notarial act.
  • Offer clearly hearable audio and perfect quality video for accessible communication to verify the signer’s identity.
  • The Notary public will conduct credential analysis and identity proofing via KBN techniques to verify the signer’s authenticity.

    How Do I Download My Notarized Documents?

    After verifying your identity, the Notary makes sure you are signing documents willingly and well aware of the purpose of the notarizing document. Once assured, the Notary will notarize your document by attaching a notarial certificate and eSeal. Lastly, the Notary will make your entry in their electronic journal and send you your documents via email.

    You can download the soft copy of your notarized document anytime and save it for future use. You can also print these documents and use them accordingly if you want.

    What are Identity proofing and credential analysis, and how do these work?

    An Online notary in Florida practices Identity proofing and Credentials analysis techniques to verify the signer’s authenticity using Audio-video communication technology.

    Online Notarization Laws in Florida have clearly described these terms so that Online notaries can easily verify the signer’s identity.

    Identity proofing:

    Under Identity proofing, the signer would be asked to answer at least five questions, given each one with five choices to choose from. The questions;

  • Must be operated by a third-party provider of public and proprietary data sources
  • Relatable and recognizable for the signer
  • Must be asked with at least a 2-minute difference
  • The signer needs to answer at least 80% of the total questions in order to prove their identity authentic.

  • Credential analysis:
  • Under credential analysis, the Notary makes sure that the signer’s government-issued identification credential is valid by reviewing all the public or proprietary data sources. For credential analysis, the Notary must use technology that;

  • Is as per good commercial techniques
  • Help the Notary to check the genuineness of the signer’s credential and make sure the credential is not fraud or altered.
  • Can use the credential issuing authority’s information to check the genuineness of the provided credential.
  • What Documents Can You Notarize Online?

    You can notarize almost every type of document online as you can do with traditional ways of notarization. Either financial documents or educational documents, you can choose remote online notarization for anyone. These days people prefer notarizing mortgage loan documents via virtual notarization due to the high level of security.

    Mandatory or not, you can also notarize documents that seem to prevent future conflicts if notarized right away at the time of signing. For example, notarization of the Will signing is not mandatory in all states. However, if you notarize a Will, you and your family can avoid future probates.

    For more information, click here.

    Which States Allow RON?

    Remote Online Notarization is legalized in the following states of the United States:

    • Alabama
    • Alaska
    • Arizona
    • Arkansas
    • California
    • Colorado
    • Delaware(Temporary)
    • Florida
    • Georgia(Temporary)
    • Hawaii
    • Idaho
    • Illinois
    • Indiana
    • Iowa
    • Kansas
    • Kentucky
    • Louisiana
    • Connecticut
    • Maine(temporary)
    • Maryland
    • Massachusetts(temporary)
    • Michigan
    • Minnesota
    • Mississippi(Temporary)
    • Missouri
    • Montana
    • Nebraska
    • Nevada
    • New Hampshire
    • New Jersey
    • New Mexico
    • New York
    • North Carolina(Temporary)
    • North Dakota
    • Ohio
    • Oklahoma
    • Oregon
    • Pennsylvania
    • Rhode Island( Temporary)
    • South Dakota
    • Tennessee
    • Texas
    • Utah
    • Vermont
    • Virginia
    • Washington
    • West Virginia
    • Wisconsin
    • and Wyoming

    However, RON is Prohibited in DC, and till now, there is no guidance regarding RON in South Carolina.

    What is a notary’s electronic signature?

    Instead of an inked signature, as per BILL: CS/CS/HB 409, an online notary needs to use the electronic signatures that are;

    • Unique to the online Notary
    • Can be verified independently
    • Accessible only by the online notary public
    • Affixed with the document, therefore, the alterations would be visible if done by any party.

    The law also specified:

    “An electronic signature is any letters, characters, or symbols, manifested by electronic means, executed or adopted by a party with an intent to authenticate a writing. A writing is electronically signed if an electronic signature is logically associated with such writing.”

    Therefore, an electronic signature is considered acceptable only if it justifies the above requirements

    Is Virtual Notarization safe?

    We agree that switching to online ways can feel scary. No doubt, online frauds are a matter of concern too. However, if you choose a trustable platform, you can experience useful Remote online notarization without worrying about safety.

    We at “Lottalegal” provide honest Remote online notarization services in the United States. You can benefit from RON services with us. We have a team of commissioned notaries who are happy to notarize your document anytime, anywhere in the United States.

    Our notaries notarize documents keeping your personal information totally confidential. There is no need to leave your house, and a notary will connect you via your screen to notarize your documents in minutes. We have mastered safety and convenience with our latest technology just for our customers.

    Why Choose Lottalegal?

    Best Security: lottalegal


    With our end-to-end encrypted technology, your confidential information is completely safe and secure with Lottalegal.
    Award-Winning Mobile Apps


    We have cut down the hassle of visiting a notary as our online notaries are just one click away from your screens.

    24/7 Available

    Available 24*7

    Our state-commissioned notaries are available 24*7 to notarize your documents from anywhere and anytime.

    Download PDF notarized through Remote Online Notarization


    Our services are customer-friendly. We have specially designed packages to ensure affordability for our customers.


    Here is what our customers say about our services…

    five star rating for Online Notary Service

    “The process barely took 10 minutes. I wanted my son’s travel document notarized, and I had it without leaving my room. Thank you Lottalegal”

    Darrell Wallace

    five star rating for Online Notary Service

    “In-depth verification, I must say! It made me more comfortable choosing online signatures for my documents. From now on, I promise, I won’t go in person.”

    Julie M. Schaefer

    five star rating for Online Notary Service

    “fantastic experience with the person who notarized my paperwork. Did it for the first time, and results were satisfactory. Thank you.”

    Brian Rooney