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What Does it Mean to Have a Document Notarized by a notary?

Home » What Does it Mean to Have a Document Notarized by a notary?

Last Updated: April 16, 2022

Document Notarized by a notary

Who can forget American legend Pete Rose, the famous baseball player of the ’60s and ’70s? No doubt his hits were legendary but;

Did you know that he became the talk of the town when he was depicted on Wheaties Box?

Here, the amazement isn’t that he was the first baseball player to appear on a Wheaties box. The interesting thing was that in order to appear in “Breakfast of Champions,” he had to swear in front of a notary and sign the document stating that he had eaten Wheaties since his childhood.

Ironic, Right?

Well, no matter how funny it sounded, it must have crossed your mind that a notarization is something essential that even Pete Rose had to do!

So, in this article, we will discuss

What is Notarization? Who does Notarization? What it really means to notarize a document, and why is it essential?

Keep reading to know all of this.

Firstly, What is Notarization?

Notarization is also known as a notarial act. The formal process in which all the contributing parties assure that the provided document is genuine and authentic is called Notarization.

The main aim of Notarization is:

  • To verify the signer’s identity following KBN
  • Ensure the signer is aware of the details mentioned in the document and its purpose.
  • To confirm that the signer is signing documents under no pressure.

Basically, Notarization is of the following types:

Acknowledgments: Acknowledgments are done to ensure the signer is willingly signing the documents and acknowledging the purpose of the documentation. Mainly Deeds, mortgages, etc., require acknowledgments.

Certification of Copies: Notarization of copies of original documents is done with the sole purpose of verifying that they are authentic copies of the original documents.

Oath and affirmation: In this type of Notarization, to ensure the truthfulness and honesty of the Client, they have to take an oath or affirm verbally.

Jurats: Here, the Client signs the Jurats to confirm that everything mentioned in that document is true and accurate. Mostly, criminal or civil cases require jury signings.

Also Read: What Documents Need To Be Notarized? Read to know!

Our Notarization Process

1. Fill up the online application with your details.

2. Upload Your Documents

3. Get Approved and Receive your Documents On Your Email.

What Documents Need to Be Notarized?

There are a variety of documents that require Notarization. From personal to state, government, or international papers can require Notarization..

Some of them are mentioned below as:
  • Financial documents
  • Government Forms
  • Promissory Notes
  • Affidavits
  • Protesting a bill for non-payment
  • Prison Inmate documents
  • Documents for Apostilles
  • Foreign Adoptions
  • Lease Agreements
  • Vehicle Title Transfer
  • Wills
  • Living Trust Documents
  • Pension and Retirement documents
  • Investment Documents
  • Personal Statements
  • DMV Traffic School Final Exam
  • Certified Copy non-recordable documents
  • Declaration of lost or stolen passport
  • Business contracts
  • Incorporation
  • Bill of Sale
  • Proof of residence
  • School district residency
  • Declaration of guardianship
  • Name Changes
  • Travel consent
  • Declaration of common-law union
  • Premarital Agreements
  • Transfer of property ownership
  • Real Estate Documents
  • Residential Loan documents
  • Loan closings
  • Title Escrow closings
  • Deeds of Easement
  • Quit Claim Deed
  • Deeds Releases
  • Grant Deeds
  • Lien Releases
  • Mortgage closings
  • Real Estate
  • Dissolution of Marriage
  • Durable Power of Attorney
  • Bank Power of Attorney
  • Certified Copy of Power of Attorney
  • Medical treatment consent
  • Advanced Medical Directives
  • Medical records
  • Business Partnerships
  • Professional licensing
  • Employment forms
  • Business documents
  • Adoption papers
  • And many more…
Note: Above notarizations need to be done before a lawyer or a notary public.

What is Notary Public?

A person approved by the state to notarize the documents as an impartial witness is called a notary or notary public. No other person can be a notary public until and unless they are seen as trustable, qualified, and certified by the state government.
Every state has different criteria to approve a person to act as a notary public. Some may also require them to complete training courses for a certain period of time.
Here are the essential criteria that a notary public follows to become a legal notary public:

  • Be at least 18 years old.
  • Legal Resident of the state they applying as a notary public.
  • They Haven’t convicted any Felony in the past.
  • Completes an education course to qualify as a notary.
  • Fill in the application and affirm the oath on the application form. After that, they have to attach a character certificate approved by a person who has known them for at least or more than one year. Lastly, they should Sign and submit a surety bond from the legal bonding agency.
  • After approval by the State Department, they receive a certificate for working as a legal notary in the state.
  • These are the basic steps that a Florida notary public follows, and as mentioned earlier, these steps vary from state to state. For that very reason, a person certified as a notary in a signer’s state can only attest and notarize their documents.

What are the benefits of notarizing a document?

What is the use of doing something if it won’t benefit you, Right? Well, when counting the benefits of notarizing a document, the list goes on and on. We tried to describe some of these benefits for you, these are;

An extra layer of protection against Forgery or scam:
Getting your document notarized by a trustable notary public creates a sheet of extra protection against any forgery or scam. It’s not advisable to make any deal regarding business or another field “verbally” as it’s not intelligent to trust anyone over their words. The involvement of a notary public will create a sense of security whenever you sign a document during a transaction ensuring you that the other party isn’t a scammer. Likewise, Notarization will build trust in the other party’s eyes regarding your honesty.

No need to appear in court:
Even after involvement in some legal issue, if you are busy or don’t wish to appear in court; Notarization can help you. It is because of the fact that a notarized document signed by you is itself a self-authentication. A lawyer can submit your notarized document in court, marking you as an authentic witness regarding that case, eliminating your need to visit the court.

Safeguard against legal issues:
We understand transactions are risky; mistakes from your or even other partys’ end can create major legal issues, putting you at significant risk. However, when you have a notary public attested documents, the notary public will ensure that the transaction is as per laws. Here, the chances of falling into any legal issues in the future diminish.

Mark the authenticity of a Document:
If you hold a notary public’s notarized document, it marks the authenticity and truthfulness of a document. For that very reason, most of the documents are regarded as legally binding only if a notary public notarizes them. Although Notarization is not mandatory for every type of document, still it is clear from this that Notarization creates a lot of effect in defining the credibility of a document.

How to Get Your Document Notarized?

Now, it must be clear to you what Notarization is and how necessary it is. No matter how crucial it is, we cannot deny that it is very troublesome to search for a notary, wait for days to get their appointments and then finally get your documents notarized.
Understanding the fact that most people are busy in this hustling era. No one has time to go through so much trouble. That’s the reason why many US states have allowed remote online Notarization.

Remote Online Notarization is not very much different from traditional Notarization, leaving the fact that it cut down all the struggle that people had to go through before the introduction of RON. After the recent covid-19 restrictions, many states have temporarily as well been permanently allowed RON in their states.

The process of Remote Online Notary is simple which goes as:

  • Look for a RON platform; Lotta legal can help you with its trustable services here.
  • Fill out the form on the notarization service provider portal and Upload the documents you want to get notarized.
  • After that, a notary public will contact you via an audio-video call to validate your identity.
  • Through the KBN technique, the notary public will make sure that all the information you have provided is authentic and you are well aware of the intent that the document will serve.
  • Once the notary public is sure of your authenticity, you can sign your documents.
  • The Notary public will soon send notarized documents after completing the Notarization process. Soon you can download your notarized documents from your email address.

So, as you can see, the process is easy. If you are still doubting whether I should get my documents notarized, well, the process is easy; benefits are plenty. So what are you waiting for? Get your documents notarized with Lottalegal, Today!

Believe Us, It Is Easy!

Jasper Becky

Jasper Becky


Jasper Becky is a Famous legal writer. She was a notary public herself; at the same time, she loved writing and wrote some great pieces all along with her career as a notary. A few years back, she switched to full-time writing. Being a notary public in the past, she has excellent knowledge and has a nice grasp regarding laws and rules in America. She is a wife and mother of two girls plus one cute dog. She likes to spend time with her family and cook for them. 

  1. Luke

    Can i notarize the lease agreement document online in Florida?

    • Andrew

      Any document including a lease agreement can be notarized online. You just need to upload your document and an appointment will be set up once the notary receives the document. The lease agreement will be signed in the online appointment followed by notarization and the notarized document can be downloaded instantly.

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